Events Manager GCTF

Closing date: 10 November 2024

Educational level: Bachelor’s Degree

Working hours: 38 hours

Salary: € 3.502 and a maximum of €4.812 gross per month, based on 38 hours per week

The Asser Institute is seeking an Events Manager with a can-do attitude who will be responsible for the seamless delivery of multiple activities of differing levels of complexity for mainly international stakeholders. The individual will be highly proficient in written and spoken English and have organizational, intercultural and interpersonal skills, as well as being capable of multitasking and working under pressure.

The Events Manager reports to the Head of the GCTF Administrative Unit and works closely with all other members of the team. The individual must be able to work independently and proactively on certain tasks, while on other tasks act as an active and flexible team member. The Events Manager is willing and able to work irregular hours, including weekend days, when required, and to undertake travel abroad.

The organisation
Established in 1965, the T.M.C. Asser Instituut is an independent and internationally renowned research centre in international and European law, affiliated with the University of Amsterdam. The Asser Institute’s mission is to contribute to the development of international and European public and private law. We achieve this by:
• Independent legal research: We conduct fundamental, policy-oriented, and applied legal research in international and European public and private law.
• Knowledge dissemination: We initiate and facilitate academic and expert meetings, (professional) education, and public events aimed at disseminating knowledge of international and European public and private law. We further share our legal knowledge by adding to the public debate.

Tasks and responsibilities: 

Preparing, planning, organizing, delivering and following-up on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad, in the Netherlands or virtually. Tasks include, but are not limited to venue identification; registration processes; preparation of correspondence related to the event (invitations and logistical arrangements); ongoing communication with participants, stakeholders and service providers; and arranging logistical aspects such as transportation, catering, security, interpretation, and accommodation.

  • Information management—creating, maintaining, and updating relevant files and documents, including guidelines and other procedural documents.
  • Building and maintaining relationships with colleagues across the GCTF community and at all levels.
  • Organizing and attending hospitality events related to GCTF-hosted activities.
  • Contributing to communications and outreach materials.
  • Performing other job-related duties as assigned .
  • All employees provide back up for one another.
  • Represent the GCTF Administrative Unit when appropriate

What do you have to offer?

Your profile and skills:

The successful candidate will meet the following requirements:

Experience

  • A relevant Bachelor’s Degree or equivalent
  • At least three (3) years of recent, demonstrable event management in an international environment—experience organizing and delivering on-site events and virtual events is a must.
  • Experience in working in a multi-cultural and multilateral environment
  • Competent working in a deadline-driven, fast-paced environment

Skills/Competencies

  • Strong planning, organizational, time management, and negotiating skills
  • Critical thinking, active listening, sound judgement, a problem solver
  • Interpersonal skills
  • Good written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage
  • Drafting, writing, editing, and proofreading skills
  • Collaborative and supportive approach to teamwork as well as an ability to work independently with minimal supervision
  • Intercultural effectiveness
  • Flexible, ability to multitask
  • Ability to keep calm under pressure
  • Capacity to find creative solutions to challenges that may arise
  • High level of integrity
  • Able to travel internationally to run events
  • Willing to work the required hours to deliver an event in a diversity of locations worldwide
  • Candidates must have extensive practical experience with computer application such as Microsoft Office365 (Outlook, Word, Excel, Teams, etc.) as well as of various on-line platforms (Zoom, WebEx, etc)
  • A good sense of humour

Our offer 

We offer an appointment for 38 hours a week (1 FTE) for the period of one year with the possibility of extension, ideally begin no later than 1 January 2025. Remuneration depends on the actual level of education, experience, and knowledge, and amounts to a minimum of € 3.502 and a maximum of €4.812 gross per month for full-time work, excluding a holiday allowance (8%) and a year-end bonus (8.3%). The Collective Labour Agreement for Dutch Universities (CAO Nederlandse Universiteiten) is applicable. The UFO Salary scale 9 applies to this position. A temporary reduction in income tax (equal to 30% of taxable salary) may apply to non-Dutch candidates. You will be employed by the University of Amsterdam, Faculty of Law, but seconded to the T.M.C. Asser Instituut in The Hague. Only candidates with permission to work in the Netherlands will be considered. 

In addition, we offer:

  • An inspiring, friendly, and diverse working environment with nice (international) colleagues.
  • 29 days' holiday at full employment and extra holidays between Christmas and New Year.
  • Excellent working facilities.
  • Pension accrual with ABP.
  • Excellent study and development opportunities. 

About us

T.M.C. Asser Instituut

The T.M.C. Asser Instituut is a research centre in international and European law, based in The Hague, the International City of Peace and Justice. We are affiliated with the University of Amsterdam, the largest university in the Netherlands. The Asser Institute's mission is to contribute to the development of international and European public and private law. We achieve this by:

- Independent legal research: we conduct fundamental, policy-oriented and applied legal research in international and European public and private law. For example, we conduct research into the protection of journalists; we look at the legal aspects of counter-terrorism or artificial intelligence, and we investigate how companies handle human rights can be better protected in international business.

- Knowledge dissemination: we initiate and facilitate academic and expert meetings, (professional) education and public events aimed at disseminating knowledge on international and European public and private law. Furthermore, we share our legal knowledge by contributing to the public debate. Examples of this knowledge dissemination are our training courses for lawyers. We also train judges from Ukraine, collaborate with the Movies that Matter film festival, and organise training sessions and public events for different target groups. 

The University of Amsterdam
The University of Amsterdam is the largest university in the Netherlands, with the widest range of courses on offer. An intellectual hub with 39.000 students, 6.000 employees and 3.000 PhD students connected by a culture of curiosity. Read more.

Amsterdam Law School
With over 5,000 students and more than 500 staff members, the Amsterdam Law School is one of the larger law faculties in the Netherlands. We educate lawyers who know how to apply the law effectively with the aim of making a real contribution to solving social problems.

Any questions?
For more information about this vacancy, please contact us via e-mail headofunit@theGCTF.org.

Job application
Interested candidates who are eligible to live and work in the Netherlands may submit the required documents in English by email only to the T.M.C. Asser Instituut, att. Julien Simon (Head of Operations & special Projects), po@asser.nl , mentioning “GCTF Events Manager” in the subject line. All genders are encouraged to apply. The deadline to submit applications is Sunday 10 November 2024 23:59 CEST. 

Applications should include:

  • A current CV
  • A letter of motivation

Selected candidates may be asked to complete a timed written assignment. Interviews will follow shortly thereafter.

While we appreciate all expressions of interest, only short-listed applicants will be contacted. Employment agencies should not submit applications. All genders are encouraged to apply.

The UvA is an equal-opportunity employer. We prioritize diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.

If you encounter Error GBB451/ GBC451, please try using a VPN connection when outside of the European Union. Please reach out directly to our HR Department. They will gladly help you continue your application.